Bidding

Researchers, institutions and funders interested in hosting a PAGES Topical Science Meeting are invited to contact the PAGES Executive Director Marie-France Loutre to discuss their ideas on topic and format.

Bidding process

After fruitful discussions of initial ideas with the PAGES Executive Director, you will be encouraged to submit a formal bid to PAGES. Your bid should addresses the following points:

Topic

Rationale for the proposed topic
Relevance of the topic for PAGES Working Groups
Local expertise on the topic

Venue

Meeting venue details (city, location, size, details of auditorium, poster hall, meeting rooms for parallel sessions, AV facilities etc.)
Travel access (proximity to airport, trains etc.)
Accommodation options: Capacities, categories, prices (incl. economic options), distance to venue and details of transport to the venue
Social event(s)
Meeting catering options, restaurants near the venue
Opportunities for field trips and ‘places of interest’
Possible dates when the Topical Science Meeting could be held

People

Scientists and organizations who will serve as hosts
Local Organizing Committee
Coordinator’s contact details (name, affiliation, email, phone)

Finances

Budget estimate and available (or anticipated) funding
Maximum number of participants, maximum number of parallel workshops

Organizational support

Briefly discuss services that might be available for producing programs, for printing posters

Other Information

Any other information relevant to your application